Frequently Asked Questions

These FAQs are designed to help you apply to the Arts and Cultural Funding Program 2019/20.

General FAQs

Project Funding FAQs

Creative Koori Projects Funding FAQs

Annual Organisation Funding FAQs

Other FAQs

Artform Assessment Boards FAQs

General FAQs

Can I apply for funding as a group?
(Applicable to Project, Creative Koori Projects and Annual Organisation funding and Fellowships)

Yes, you can submit an application if you are applying as a group. If your application is successful for funding, you will need to provide an ABN for your group or a member of your group who is able to administrate the funds on the group’s behalf.

Do I need an ABN to apply?
No, you do not need an ABN at the time of applying.

However, if your application for funding is successful you will either need to get an ABN or nominate an organisation to auspice the funds on your behalf. Refer to ‘Can I get someone else to financially manage my grant?’ for more information on auspicing.

Am I eligible to apply if my project involves filmmaking?
If your project activities involve filmmaking, screen production, mainstream animation or film festivals, you are not eligible to apply for Project, Creative Koori Projects or Annual Organisation funding.

Please contact the Screen Investment & Engagement team by phone on (02) 8289 6504 or email on screen.investment@create.nsw.gov.au for information on screen funding opportunities.

Where do I apply for a regional touring project?
You can apply for touring through the Project funding round.

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Where do I apply for capital support?
You can apply for capital support through the Project funding round or through Creative Koori Projects (if you are eligible).

When can I apply for funding?
You can apply for Project, Creative Koori Projects or Annual Organisation funding twice this financial year:

  • Round One opens 5 August 2019 and closes 2 September 2019, 5pm.
  • Round Two opens 3 February 2020 and closes 2 March 2020, 5pm.

How many applications can I make?
One per round to either Project, Creative Koori Projects or Annual Organisation Funding.

If my application is late, will it be accepted?
No, the assessment process for all applications commences directly after the deadline. Applicants are encouraged not to leave submissions to the last minute. If you miss the deadline, consider submitting in the next round.

Is there a minimum amount of funds that I can apply for?
No, there is no upper limit to the amount of funding you may request.

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How will my application be assessed?
(Applicable to Project, Creative Koori Projects and Annual Organisation funding)

Your application will first be checked for eligibility by Create NSW staff. If your application is eligible it will then be assessed by an Artform Assessment Board. You will be required to choose which board you wish to assess your application when you apply.

More information is available in Create NSW’s Guidelines.

Do I have to address all points under each assessment criteria in my application?
No, you do not need to answer all the bullet points under each assessment criteria. These are prompts to assist you with writing your application.

Do I have to address all four Project Impact criteria?
No, you need to address one of the Project Impact Criteria. The one you select should accurately reflect the outcome of activity you are undertaking.

More information is available in Create NSW’s Guidelines.

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What if I think my Project offers more than one impact?
You will need to select the outcome for assessment that you think is the strongest benefit offered by the project.

Will one Impact be considered more favourably than another?
No, all Impacts are weighted equally

When will I know the outcome of my application?
All applicants will be notified of the outcome of their application either publicly or by email under embargo* no later than the following dates:

Round 1

  • Touring (performing arts) projects only: Friday 31 October 2019
  • All other projects: Friday 6 December 2019.

All successful Round 1 projects can start after 31 January 2020.

Round 2

  • All projects, including Touring (performing arts): Friday 19 June 2020.
  • All successful Round 2 projects can start after 1 August 2020.

*under embargo means that applicants cannot publicise the outcome of their application until the official announcement has been made by the Minister of the Arts or Create NSW.

If successful for Round 1, can I apply for Round 2?
Yes, only if you are applying to fund a different project. You cannot apply for activities that are already funded by Create NSW.

If I am based in Wollongong or Newcastle, am I considered Regional?
Yes, under Create NSW’s Arts & Cultural Funding guidelines, you are considered Regional if you are an individual or organisation based in Wollongong or Newcastle.

Am I required to report to Create NSW on the outcomes of my funded activity after completing my project or program?
Yes, you will be required to submit an acquittal to Create NSW after completion of your funded project or program. An acquittal is the process of evaluating and reporting on how funds provided by Create NSW for a specific purpose have been spent. Create NSW is legally required to obtain acquittals from all grant recipients.

Acquittals are completed online through SmartyGrants. Please refer to your funding contract for the specifics of your approved program or project. You are required to acquit against this information, taking into account any approved Variations to your funding contract.

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Project Funding FAQs

Do I need to be a NSW resident or NSW-based organisation to apply for Create NSW Project funding?
No, you are not required to be based in NSW to apply for Create NSW Project funding. However, you must be either an Australian citizen, permanent resident or organisation/group located in Australia. In addition, your project must be clearly defined arts and cultural activity and must benefit NSW by either employing NSW artists or arts and cultural workers and/or providing arts and cultural experiences to the people of NSW.

If my organisation currently receives Annual or Multiyear Program Funding, will we be eligible to apply for Creative Koori Projects or Project Funding?
Yes, organisations and/or groups currently receiving Annual or Multiyear Program Funding can apply for either Creative Koori Projects or Project Funding for activities that are not already funded by Create NSW.

Creative Koori Projects Funding FAQs

Do I need to be a NSW resident or NSW-based organisation to apply for Creative Koori Projects Funding?
No, as long as you have a strong cultural affiliation with country that is now called New South Wales that can be demonstrated in your application, you can apply for funding. Create NSW defines a strong cultural affiliation as a connection to communities where you live and have lived and/or have worked with. You will need to demonstrate this in your application by providing details for Aboriginal referees who can champion your work and demonstrate community support for your project.

For more information on Aboriginal protocols, please refer to Create NSW’s Aboriginal Arts & Cultural Protocols.

Can I apply to Creative Koori Projects Funding if I am a non-Aboriginal applicant?
No, you do not need to be a NSW resident or NSW-based organisation to apply for Creative Koori. However, you must be an Aboriginal individual or Aboriginal organisation/group, and have a strong cultural affiliation with country that is now called New South Wales. Create NSW defines a strong cultural affiliation as a connection to communities where you live and have lived and/or have worked with. You will need to demonstrate this in your application by providing details for Aboriginal referees who can champion your work and demonstrate community support for your project.

Your project must also be clearly defined arts and cultural activity and benefit NSW by either employing NSW Aboriginal practicing artists or arts and cultural workers and/or provide arts and cultural experiences to NSW Aboriginal communities and/or audiences.
For more information on Aboriginal protocols, please refer to Create NSW’s Aboriginal Arts & Cultural Protocols.

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What is an Aboriginal organisation?
An Aboriginal organisation is defined as being initiated, based in and governed by its local Aboriginal community to deliver holistic and culturally-appropriate services to that community. Its core values revolve around cultural integrity, and the aspirations of acknowledgement and engagement within the broader community.

If my organisation currently receives Annual or Multiyear Program Funding, will we be eligible to apply for Creative Koori Projects funding?
Organisations and/or groups currently receiving Annual or Multiyear Program Funding can apply to Creative Koori Projects funding, if eligible (please see Creative Koori Projects eligibility), to undertake activities that are not already funded by Create NSW.

Annual Organisation Funding FAQs

Do I need to be a NSW-based organisation to apply for Annual Organisation funding?
Yes, to be eligible to apply for Annual Organisation Funding you must be an organisation or group located in NSW.

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Other FAQs

How much should I pay artists and others involved in my activities?
The following organisations can provide advice on payment rates for artists, creatives and arts workers:

If I am successful for funding, will my grant be subject to tax?
(Applicable to all funding categories including Project, Creative Koori Projects, Annual Organisation and Fellowships)

Grants paid by Create NSW may be considered part of your income in a financial year and may be subject to tax. You must determine your own taxation liabilities. Create NSW suggests you consult your financial adviser or contact the Australian Taxation Office on 13 28 66. If you have any tax requirements, please ensure that you notify Create NSW of them before your funding contract is issued. Successful applicants who also receive Government payments such as the Disability Support Pension must advise the appropriate agency.

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Can I get someone else to financially manage my grant?
(Applicable to Project and Creative Koori Projects funding and Fellowships)

Yes, Create NSW allows you to nominate a third party (e.g. your agent, producer, manager or a service organisation) to take responsibility for the financial management of your grant. You will need to nominate this ‘administering body’ in the space provided on your Application Form. Please note that some auspicing organisations may charge a fee for their service. It is a good idea to ask for a quote and include this cost in your budget.

Create NSW will pay the funding to the third party you nominate, however, the funding agreement will be with you as the grant applicant, and all reporting requirements, including financial reporting will be your responsibility.

Create NSW recommends that you have a formal understanding with your administering body to provide you with the financial information that you require to appropriately acquit the funding.

Will there be an Artist Support Quick Response funding round available in 2019/20?
Information on Artist Support Quick Response will be released in August 2019. Please sign up to Create NSW’s e-news to receive email newsletter updates on funding programs by visiting www.create.nsw.gov.au and follow us on social media – Facebook, Twitter, Instagram and LinkedIn.

Will there be an Aboriginal Artist Support Quick Response funding round available in 2019/20?
Information on Artist Support Quick Response will be released in August 2019. Please sign up to Create NSW’s e-news to receive email newsletter updates on funding programs by visiting www.create.nsw.gov.au and follow us on social media – Facebook, Twitter, Instagram and LinkedIn.

What can independent sources of income include?
Independent sources of income are defined as sources of income outside of Create NSW funding. These can include other government grants (i.e. from Australia Council for the Arts, Local Council, other State Government grants etc.), philanthropic sponsorship, donations, fundraising and in-kind support. In-kind support includes non-cash contributions such as voluntary labour, donated materials and equipment or products.
For further information on generating revenue for your project or organisation, please see Create NSW’s Creating New Income Toolkit.

Artform Assessment Boards FAQs

Why are you convening new Boards?
Artform Assessment Boards will bring together artform and cultural leaders from across NSW, covering both large organisations and small, established artists and organisations and emerging.

These Boards will provide a greater representation and depth of knowledge from the sector across the State, for each application.

Their involvement will ensure consistent high-quality, inclusive representation for our assessment process.

How does this differ to previous assessment panels?
Previously our assessment panels were made up of a smaller number of representatives from a general mix of artforms from across NSW, which changed each time.

Artform Assessment Boards will have set timeframes for which prospective members must be available, with an understanding that they will serve for an initial term of up to two years, ensuring consistency across decision making.

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What are the artform boards?

  • Aboriginal Arts and Culture
  • Classical Music
  • Contemporary Music
  • Dance and Physical Theatre
  • Opera and Musical Theatre
  • Literature
  • Multi-arts & Festivals
  • Museums
  • Theatre
  • Visual Arts

How were the ten “artforms” determined?
We determined the artforms by assessing the rate of applications across the artforms in previous funding rounds and modelled expected increases in application numbers enabled by our reformed guidelines.

Have you ever had an Aboriginal Arts and Culture Board before?
We have had Aboriginal panels before, who have assessed our Aboriginal targeted programs, but this is the first time that the sector can select to have their application assessed by a specific Aboriginal-focussed Board (rather than a general cross-sector of arts peers).

Is the assessment process simpler than before?
For funding applicants, the changes to the assessment process will not change their application experience.

How many people will be on each Board?
Each Board will have up to 11 members including the Chair.

The number of members on each Board will be dependent on the needs of each artform and the likely volume of artform application numbers (we have researched historic application numbers and anticipated growth due to the open nature of this year’s rounds).

Do the Board members get paid?
Board member participation will be in line with the NSW Government Boards and Committees Classification and Remuneration Framework, and we are currently confirming the details of appropriate levels of payment.

How will Board members be chosen?
Create NSW will run the EOI process and assess the applications to make recommendations for the Minister for the Arts’ approval.

The Minster will make a series of direct appointments for members, who will join a selection chosen from the EOI.

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How will Board Chairs be chosen?
Chairs will be appointed by the Minister for the Arts from leading NSW cultural organisations.

What are the EOI timings?
The EOI is open now and will close on Friday 19 July 2019.

The Boards will be convened in time for the assessment of the first round, which closes for applications on the first Monday in September (2 September 2019).

When will the Boards be confirmed?
By the end of August, ahead of the first Round’s assessment.

How long will members serve on Boards?
Appointments periods will vary per member, with EOI selected participants serving initial terms of up to two years each, subject to reappointment.

How will you manage conflicts of interest on the Boards?
All Board members will be required to declare their interests to ensure the management of any conflicts, in line with the Artform Assessment Boards Code of Conduct.

What will Create NSW’s role be in the assessment process?
Create NSW will act as secretariat for the entire process, inform eligibility and viability assessments, provide sector knowledge, client funding histories and progress Artform Assessment Board recommendations for approval by the Minister for the Arts.

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Can Board applicants be selected for more than one Board?
Yes, although we anticipate that most applicants will most likely only have time to commit to one.

Prospective Board applicants can select up to three Boards to be considered for in their application, but any decisions will be based on the best qualification for the Board and to ensure that its members represent a strong cross-sector for each artform or Aboriginal community.

How will you manage bias/undue influence or regional misrepresentation?
A Code of Conduct will govern Board members’ participation.

All Boards will be convened to ensure broad inclusion from across both artform sectors and geographical representation across the State.

Will the Artform Assessment Boards be made public?
A list of the members of all 10 Artform Assessment Boards will be published online. This will be a general list, members will not be grouped according to the Artform Assessment Board that they sit on.

Will regional-based Board members’ travel expenses be covered to travel to and from to Sydney to attend Assessment Board meetings?
Regional-based Board Members’ travel expenses will be in line with the NSW Government Boards and Committees Classification and Remuneration Framework, and were are currently confirming the conditions of this support.

I am a NSW Government employee, will I receive payment for sitting on the Artform Assessment Board?
No, you will not be paid if you are a member of the Artform Assessment Board and a NSW Government employee.

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